§ 1: Purpose and members
The purpose of the society is to disseminate knowledge of textile research. This will be accomplished through an annual meeting and the publication of the Archaeological Textiles Newsletter.
Anyone interested in textile research can be admitted. At the time of the establishment of the society the annual membership fee is €20. The membership entitles subscription to the above mentioned publication which is published at a minimum of once annually. At the same time membership gives the right to purchase future supplementary publications in the series Archaeological Textiles Newsletter. The membership does not give title to the assets of the society, nor are the members liable for the obligations of the society.
§ 2: Annual general meeting
The highest authority of the society is the annual general meeting where all members have the right of attendance and 1 vote. It is possible to vote with a maximum of 5 members. An ordinary annual general meeting is to be held each spring at a time and place decided by the board. In connection with the annual general meeting a lecture related to textile research is to be given.
The summons for the annual general meeting will be given in writing or by e-mail with a minimum of 30 days advance notice and the following items shall be included in the agenda:
- Election of a chairperson, if somebody so wishes
- The report of the board for the period since the previous annual general meeting
- Presentation and approval of the revised account of 31st of December
- Proposals for the agenda should be emailed to the board no later than February 1st and will be sent out with the agenda
- Decisions concerning individual and institutional subscription fee for the current financial year
- Election of 3 members of the board and 1 deputy member for the current financial year
- Election of an auditor and 1 deputy auditor member for the current financial year
Decisions are made by a simple majority of votes. However, changes in the rules and/or the dissolution of the society require a 2/3 majority of the present members following the statutes for incoming proposals for the agenda. The vote should be in writing if 2 members wish it so.
20% of the members or 2 members of the society board can call for an extraordinary annual general meeting. The call for the extraordinary annual general meeting follows the statutes for an ordinary annual general meeting and the meeting shall be held within 60 days on request, with an agenda according to the statutes.
§ 3: Board and administration
The board consists of a chairperson, secretary ⁄vice chairperson, and treasurer. The deputy chairperson may attend the meetings but shall be called in case of a board member’s absence. The board is self-constituting. The chairperson directs the meetings and represents the society. The secretary is also the vice chair. The treasurer is the administrator of the funds of the society. The board is unpaid, but the society may cover travel expenses and other expenses connected to the society. The board can make an arrangement with a person or an institution, in order to carry out the administrative tasks for payment. Furthermore, the board appoints the scientific committee for the journal Archaeological Textiles Newsletter.
§ 4: Economy (Financial Circumstances) and miscellaneous
The financial year follows the calendar year. The first financial year is 2008. The auditor must see to it that the resources of the trust are present and that expenses follow the lines of direction and the decisions of the board as well as those made at the general meeting. The annual fee is collected as soon as possible after the annual general meeting, eventually for more than one year with a discount. Payment of annual fee is due by credit card on the homepage of the society. Besides individual membership, institutions can subscribe to the journal only, for an institutional fee. The trust can accept grants, donations and other sponsor contributions, even those claused for particular purposes.
The society holds a bank account for the resources of the society. Each board member has access to the account and can carry out transactions on behalf of the society.
If the trust is dissolved, the resources should be turned over to purposes within textile research, according to the decision of the general annual meeting.
The trust is taking over the present assets and liabilities of the journal publishing from spring 2008.
The above-mentioned was decided at the founding general meeting on August 17th 2007.
First board members of the society:
Ulla Mannering, Copenhagen
Margarita Gleba, Copenhagen
Eva B. Andersson Strand, Lund